ITB 2019-1688 Contract for Professional Commercial Moving Services

Bid Number:
Bid Title:
Publication Date/Time:
Closing Date/Time:

ITB 2019-1688
Contract for Professional Commercial Moving Services
Information Technology
02/04/2019 3:00 PM

The City of East Point, Georgia, is soliciting sealed bids from financially stable, qualified professional movers who are interested in entering into one (1) or more Line Item Bids for the moving of furnishings and miscellaneous items and / or IT and computer-related equipment from the City’s current rented quarters in the Jefferson Station Building to two (2) new locations.

At the present time, the City plans on scheduling the move of the furnishings / miscellaneous items and the IT / computer-related equipment on a weekend, most likely in early February of 2019, when other tenants in the Jefferson Station Building will not be impacted by the elevator not being available for their use.  All Prospective Providers must be able to accommodate the City’s schedule and a proposed weekend move.

The Selected Provider for Line Item Bid #1 or Line Item Bid #2 for the professional moving of the furnishings and miscellaneous items will be responsible for the packing and transporting of those furnishings and miscellaneous items from the City’s current rented quarters located at 1526 East Forrest Avenue, East Point, Georgia, 30344, to the Creekside Distribution Center Warehouse located approximately one and one-half (1½) miles away at 2110-2135 Lawrence Avenue, East Point, Georgia, 30344.

The Selected Provider for the Line Item Bid #3 for the professional moving of IT and computer-related equipment will be responsible for the packing and transporting of the equipment from the City’s current rented quarters located at 1526 East Forrest Avenue, East Point, Georgia, 30344, to the City’s new City Hall / Administration Building located approximately one (1) mile away at 2757 East Point Street, East Point, Georgia, 30344.

This solicitation shall be awarded as a Line Item Bid, therefore, Prospective Providers are free to submit prices for only one (1) Line Item, two (2) Line Items, or all three (3) Line Items.  Prospective Providers do not have to submit a price for each Line Item to participate in this solicitation.  Line Items for which prices are not provided shall be assumed by the City as “No Bid” items and shall be scored as such.

Anticipated Solicitation Timeline:

Issuance Date to Public: By Close of Business on Monday, December 10, 2018
Mandatory Pre-Bid, Walk Through Inspection and Site Visits to Locations: No Later Than 10 AM on Friday, December 28
Deadline for Inquiries: No Later Than Twelve o’clock Noon (12 PM) on Thursday, January 3, 2019
Deadline for Issuance of Public Addenda: No Later Than Close of Business on Monday, January 7, 2019
Bid Due Date: No Later Than 3:00 PM on Monday, February 4, 2019

Obtaining Solicitation Documents:

Individuals / firms wishing to participate in this ITB may download a copy of the official documents directly from the City’s website. Please see “Available Downloads” listed on the right-hand side of the bottom of this page.  From the list under this heading, choose the document you wish to downloaded and double click on it.  The downloading of City solicitation documents and associated materials is made available without charge.

Adobe Acrobat Reader must be installed on your computer and is required in order to view and print the downloaded documents. If you do not have Adobe Reader, it may be downloaded for FREE from the following web site:

(NOTE: The City of East Point has no affiliation whatsoever with the developers or suppliers of Adobe Reader and has made this link available as a convenience to our Vendors.  The City of East Point assumes no liability by making this link available, and all those who use the recommended website to download materials do so completely at their own risk.)

Bid documents cannot be obtained in person from the City nor by mail, email, fax, or courier service.

Plan Holders’ Listing:

Since Prospective Providers may download solicitation documentation directly from the City’s web site, a Plan Holders Listing is not available for this or any other City solicitation.  If applicable, a Pre-Bid Conference Sign-In Sheet or a Pre-Proposal Conference Sign-In Sheet shall be posted on this website after the date of the meeting.

Bid Due Date:

Unless otherwise amended, bid responses prepared as requested in the City’s Invitation to Bid (ITB) shall be received on behalf of the City until 3:00 P.M. on Monday, February 4, 2019, in the Contracts and Procurement Office located in Suite 400, 1526 East Forrest Avenue, East Point, Georgia 30344.