ITB 2018-1672 Contract for the Procurement of Twelve (12) Voltage Regulators Complete with …

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ITB 2018-1672
Contract for the Procurement of Twelve (12) Voltage Regulators Complete with …
Electric Department Components, Equipment, Materials, Services, Supplies, and Tools
05/11/2018 3:00 PM

The City of East Point, Georgia (hereafter referred to as “the City”), is soliciting sealed bids from financially stable, qualified Electrical Equipment Providers who are interested in entering into a contract for the procurement of twelve (12) voltage regulators complete with control panels and terminals as specified in the attached solicitation.  The Selected Provider must be capable of providing regulators that meet or exceed the City specifications, and in delivering the same to the City’s warehouse facility in a timely manner.

The twelve (12) regulators must be 333 KVA Voltage Regulators, 7,200 / 12,000 volts Y, 438 amps.  The control panels must be included and must be Schweitzer Model Number 2431, or a fully functional equivalent, with three (3) foot cables.  The regulators must also be equipped with three (3) four-hole pad terminals, ANSI Type A.  The regulators must meet or exceed any and all MEAG Power specifications applicable to this particular piece of equipment.  Please reference the attached solicitation documents for further specifications and details.

The Selected Provider will be solely responsible for transportation, delivery and off-loading of the requested items in an open bodied truck to be made to the City of East Point’s Warehouse located at 3120 Bayard Street, East Point, Georgia, 30344.

  • Deliveries of the requested items shall not occur before 8:30 A.M. or after 4:00 P.M., or on weekends or recognized City, State, and / or Federal holidays.
  • The Selected Provider shall coordinate the delivery of the items with the appointed representative of the Electric Department and the City’s Warehouse personnel.
  • The Selected Provider shall provide a minimum of seventy-two (72) hours’ notice prior to the anticipated delivery of the requested item to ensure adequate personnel are available and on duty at the Warehouse to accept the delivery of the items.
    • Failure to comply with this specific requirement shall constitute a breach of contract; and may be grounds for order cancellation, without liability to the City of East Point, Georgia.

All pricing submitted to the City of East Point, Georgia, must represent the total product prices the City shall be expected to pay the Selected Provider for the product including delivery in an open body truck, and off-loading.  The Bid Price provided by each Prospective Provider must include any and all incidental charges such as warehouse charges, handling fees, delivery and transportation charges to the City of East Point, Georgia, set-up, installation, integration, testing, deliverables, and any other incidentals for which the Provider might charge separately.  The City will NOT pay separate charges for any such items if they appear on the Provider’s invoice.

All pricing submitted to the City must be F.O.B. East Point, Georgia, and must exclude any separate or additional or add-on costs or charges for such items as transportation, shipping, delivery, rigging, handling, storage, administration, customer service, or taxes of any type.  All bids submitted to the City must be all-inclusive.

Any references in this solicitation to brand names, manufacturers, suppliers, catalogue numbers, style numbers, or other proprietary identifiers have only been included for the purpose of providing an example of the type and quality of the item the City wishes to procure.  Items that are demonstratively equivalent shall be acceptable to the City.  The City reserves the right to require demonstration or other proof of equivalency from the Prospective Provider prior to the acceptance of an alternative.

Any and all goods and / or services rendered by the Selected Provider(s) pursuant to this solicitation or any resultant contract(s) and / or agreement(s) shall be provided in accordance with any and all applicable federal, state, and local guidelines, laws, and regulations.  If requested to do so by the City, the Selected Provider(s) must provide references and assurances to the City that confirms their abilities and capabilities to meet the requirements, terms and conditions of any resultant contract award(s).

Anticipated Solicitation Timeline:
  • Issuance Date to Public: By Close of Business on Thursday, April 12, 2018
  • Pre-Bid Conference / Site Visit: None Scheduled / None Anticipated
  • Deadline for Submission of Inquiries: No Later Than 12:00 PM on Friday, April 27, 2018
  • RFQ Due Date: No Later Than 3:00 PM on Friday, May 11, 2018
Obtaining Bid Documents:

Individuals / firms wishing to participate in this ITB may download a copy of the official documents directly from the City’s website. Please see “Available Downloads” listed on the right-hand side of the bottom of this page.  From the list under this heading, choose the document you wish to downloaded and double click on it.  The downloading of City solicitation documents and associated materials is made available without charge.

Adobe Acrobat Reader must be installed on your computer and is required in order to view and print the downloaded documents. If you do not have Adobe Reader, it may be downloaded for FREE from the following web site:
(NOTE: The City of East Point has no affiliation whatsoever with the developers or suppliers of Adobe Reader and has made this link available as a convenience to our Vendors.  The City of East Point assumes no liability by making this link available, and all those who use the recommended website to download materials do so completely at their own risk.)

ITB documents cannot be obtained in person from the City nor by mail, email, fax, or courier service.

Plan Holders’ Listing:

Since Prospective Providers may download solicitation documentation directly from the City’s web site, a Plan Holders Listing is not available for this or any other City solicitation.  If applicable, a Pre-Bid Conference Sign-In Sheet or a Pre-Proposal Conference Sign-In Sheet shall be posted on this website after the date of the meeting.

Bid Due Date:

Unless otherwise amended, bid responses prepared as requested in the City’s Invitation to Bid (ITB) shall be received on behalf of the City until 3:00 PM on Friday, May 11, 2018, in the Contracts and Procurement Office located in Suite 400, 1526 East Forrest Avenue, East Point, Georgia 30344.

Contact Person:

Dena Ray, Contract Specialist
Contracts and Procurement
1526 East Forrest Avenue, Suite 400
East Point, Georgia 30344
Office: (404) 270-7138
Fax: (404) 270-7824